Do you hate paper? Join the club.
Rummaging through filing cabinets, folders, or paper piles, searching for the documents you need is a complete drag. If you have spent any amount of time dealing with paper records, chances are you’ve found yourself staring blankly into a filing cabinet drawer with dread, because the document you needed is nowhere in sight.
No matter how organized you think your files are, storing and accessing your data on paper is incredibly inefficient at best, and at worst, it’s a security risk that puts your sensitive customer data at risk of theft or loss.
The truth is, paper is an outdated format. Sure, it has its occasional benefits, it’s a simple, tried and true method with a low bar to entry, and it’s business as usual.
But what if business as usual isn’t the best way? Would you trade your paper based record keeping system with a modern document management system if the process was affordable, fast, and simple?
Thankfully, the low costs of digital storage and high availability of document management software finally makes the dream of digital efficiency a reality for any business, of any size, in any industry.
But how do you get there, how does the conversion process work?
If you have a small volume of papers, you can probably handle the task yourself. If you have a fairly large backlog of data to convert and you’d rather not spend the next few months pulling your hair out, scanning and organizing thousands of files, your best bet is to hire a document scanning company for the job.
A document scanning service takes the headache out of converting large volumes of files. A team will arrive at your location to retrieve your documents, transport them to their facility, and scan and index the files so that you can conduct text searches on your database and find exactly what you’re looking for in seconds. Effort on your part is minimal, determine which parts of your document you need to extract and transform into searchable text, and they handle the rest.
One major benefit of working with a professional scanning company is simplicity. Scanning companies bring technology, manpower, and know-how to the task, ensuring the final result is well worth your investment. Doing it yourself puts you at risk of wasting a ton of time on something unusable or impractical.
With a boost in productivity, convenience and security, it won’t be long before you see great returns of transitioning to digital records keeping.